Systems Proposal - Implementation and Development - myassignmenthelp

Question: Discuss about theSystems Proposal, Implementation and Development for David. Answer: Introduction Background information Davids used car company is owned by David Steel. It is a dealership company that buys and sells used cars. David has a stock of about 200cars and he buys and sells approximately 10cars/ day. Steele repossesses a car from banks, purchases trade-in cars from new vehicle dealers and obtains cars from auctioneers. Currently, steel employs two sales person and five mechanics to prepare and repair vehicles for resale. The owner and salespersons operate from the office in front of car yard and the mechanics work under the shard behind the yard. David does not accept payments for from cars in trade. Steel uses paper folder record information of purchased cars. He accumulates car information in the folder and maintains an alphabetic cabinet file by car model and make. Every car is assigned a unique identification number with five digits in advertisement and on the lot (Hambrick Cannella, 1989, p. 342). Statement of the problem Steele has been using a manual system to record and store data for the cars he buys and sells. He uses a paper folder and master sheet. He also stores his employees information concerning sales and commission on a separate account and files with a unique sequence number. Davids system has no problems. He sometimes forgets to update prices on car stickers to show repairs made. These errors are frequent and are not easily discovered until the time of selling. He forgets to file Friday folders of car sales and commission payments. In the recent week, Salespeople are not receiving their required commission. David has noticed that some cars have stayed on the display for a long period before being sold. Steel has no time to review the problem and identify those cars for resale. Despite receiving assistance from his daughter, David uses much time on paperwork. This makes him frustrated since information is inaccurate and analyzing and processing paperwork is time consuming thus making busi ness management difficult. This leads to system inefficiency that is time-consuming and increases in the cost of money (Hambrick Cannella, 1989, p. 342). Solution and control A computerized system as technology practice serves as a control and solution to Davids used car. An all-in-one and easy-to-use systems will assist David to manage his business time and inefficiencies. Even though steel does not have formal education and has no computer information, having this system will help him to control stock management, customer information, and employees information. He fears to learn computer but has information about computer system making clerical operation simple. He is aware that once information is stored in the computer, that information can be used to generate various kinds of information useful for analysis and cash flow improvement. Therefore he should implement software that can help track files, schedules, deadlines, and document. This will ensure efficiency and effectiveness of the operation. The ability of computer storing large data saves cost, space and convenient for use (Carnall, 1999, p. 167). Proposed system An off-the-shelf tool is used to address specific needs and is targeted at large markets audience. This software is affordable since their costs of development are distributed to many audiences. Therefore this system needs more generic and complex functions and features to enable it to address all the needs of Davids used car. The system will be implemented if there is enough support from users and management. This will enable the organization to do its operations efficiently and automatically. The system is always maintained, supported and developed by solution vendors (Gattiker, 1990, p. 156). The system needs the following features: Financial cost The owner should consider the initial cost of implementation and maintenance. These costs are usually high and therefore an analysis of the benefits and costs need to be done before buying the new system. For Davids case, the system will be operated and developed by the existing software and hardware infrastructures. So that he cuts down the additional costs (Egan, 2007, p. 187). It is believed that an investment of $2500 within four years will increase sales from $10000 to $ 55000, gross margin from $8000-50000 and profit from $2000 to $15000. Users behavior Users have to be trained on the use of software to allow them to have knowledge of how the system works. The user should have support services from the vendors of the system. The software upgrades and updates should happen frequently in order to help the system work well (Kotter Schlesinger, 1979, p. 134). Disadvantages of the system Low cost-the initial cost of purchase and implementation are high. This is because the system requires maintenance cost, upgrades, license fee and website costs which increases the budget. It is not a good solution to the business since it has a lot of hidden costs.it involves a change of staff behavior and processes through training which may be costly. It may not meet all the needs the company wants and therefore not reliable. The business process has to change to meet the functions of the software. This increases the cost of operation (Wasserman, 2013, p. 345). Implementation Issue We will implement on the shelf software application to test the efficiency of operation. A trial of the system will be done in the first six months and this will provide an opportunity to get feedback for further planning. We plan to have a supplier-customer application and portal online for easy access (Strauss, 2010, p. 123). Our system implemented will focus on attracting new customers and retaining the existing ones. Being Loyal to customers is crucial to help us generate a lot of return as well as earn the reputation and good image. In the process of implementing there are many issues that arise and need attention they include: Technical features The system should have enough capacity and capability to perform tasks. This will help provide reliable, accurate and secure information. The environment with which to implement the system should be well ventilated for the system to work well (Stephen, 2007, p. 234). The system should be flexible to allow users transfer information easily through the network. They should be able to compress large amounts of data and files within a short period of time without causing difficulties This system will have a software that will help the user work with it without having any difficulty e.g. missing data, easy contact and view data (Hess, 2011, p. 567). Security features The network should provide security features for the transactions that take place within the company. The system should have the ability to identify the user by providing communication to the authorized user in relation to the prescribed security features (Fields, 2014, p. 126). It is projected that a new system will see the company increase sales up and by so the profits of the company will go up as well. The system will help reduce the possible errors thus reducing the high costs of paying customers more than once (Ries, 2011, p. 45). These sales are shown in the graph below in Appendix 1. Reference list Bruce , R. Barringer , R., 2012. Entrepreneurship: successfully Launching New Ventures. 1 ed. New Jersey: Wiley. Carnall, C., 1999. Managing change in organizations. London: Prentice Hall. Egan, J., 2007. Marketing Communications. London: Thompson London. Fields, R., 2014. Restaurant Succes by the Numbers. A Money guide to Opening the Next New Hot Sport, 24 07. Gattiker, U. E., 1990. Technology management in organizations. Newbury Park: CA: Sage. Hambrick, D. Cannella, A., 1989. Strategy implementation as substance and selling. Academy of Management Executive. 1 ed. London: Prentice Hall. Hess, E. D., 2011. Growing an Enterpreneurial Business. London: Palgrave. Kotter, J. Schlesinger, L., 1979. Choosing strategies for change. Harvard Business Review, 23 3. Ries, E., 2011. Lean Startup. Sydney: Australia: EMU library. Stephen, J., 2007. Ultimate Startup Directory. London: Sage. Strauss, D., 2010. Planet Entrepreneur. 1 ed. North America: Sage. Wasserman, N., 2013. The Founders of Dilemmas:Anticipating and Avoiding the Pitfalls that can Sink a Startup. 1 ed. Chicago: Princeton University Press.